Benefits:
- Life and Disability Insurances
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
IAI North America (IAI NA) is a U.S. wholly owned subsidiary company of IAI, Ltd, Israel. Our parent company is the largest aerospace and Defense Company in Israel and has an international reputation for quality aerospace and high technology products and services. We are seeking a highly skilled, proactive Office Manager / Administrative Assistant to serve as the operational backbone of our office. This role is responsible for ensuring smooth day-to-day office operations while providing high-level administrative support to the CEO. The ideal candidate is detail-oriented and service-minded.
Key Responsibilities
Office Management Responsibilities
Office Management Responsibilities
- Oversee daily office operations to ensure a smooth, efficient, and professional work environment
- Manage office vendors and service providers (facilities, cleaning, supplies, etc.)
- Order and maintain office supplies
- Serve as the primary point of contact for office-related questions and needs
- Support company events, meetings, and employee engagement activities
- Ensure office policies and procedures are followed consistently
- Ensure common areas are clean, organized, and presentation ready, including conference rooms, kitchen/breakrooms, reception area and shared spaces
- Monitor conference room readiness, including technology, supplies, and cleanliness
- Review and process employee travel and expense reports for accuracy, completeness, and compliance with company policy
- Ensure proper documentation, coding, and timely submission for reimbursement
- Identify discrepancies and work with employees to resolve issues
- Support ongoing improvements to expense tracking and reporting processes
Administrative Assistant Responsibilities
- Provide comprehensive administrative support to the CEO
- Manage CEO’s calendar, meetings, and travel arrangements (domestic and international as needed)
- Prepare agendas, presentations, reports, and correspondence
- Handle confidential and sensitive information with the highest level of discretion
- Anticipate executive needs and proactively resolve scheduling or logistical issues
- Support board meetings, leadership meetings, and special projects as assigned
- Prepare, review, and process detailed licenses and documentation in accordance with company and government requirements
Qualifications
Required
Required
- 3+ years of experience as an Office Manager, Assistant, or similar combined role
- Exceptional organizational, time-management, and multitasking skills
- Strong written and verbal communication skills
- High level of discretion and professionalism when handling confidential information
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and collaboration tools (e.g., Teams)
- Ability to work independently, prioritize effectively, and adapt to changing needs
- Must be a U.S. Person
Compensation: $50,000.00 - $70,000.00 per year
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
IAI North America
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